Division - IT & Data Governance

Staff reach for public AI tools because those tools are fast and available. A policy alone does not change that maths.

A faster, private alternative changes that calculation. Once the safe route is also the fast one, staff take it without being told to.

You don't have a shadow AI problem because your staff are reckless. You have one because nobody gave them a faster, safer option.

“We think we have visibility into how AI is being used here. We almost certainly don't.”
98% of organisations have staff using unsanctioned AI tools, and a quarter have no AI policy at all.
“Confidential data is already leaving the building through AI tools we didn't approve.”
More than a quarter of the corporate data going into AI tools is sensitive, and the volume being shared this way grew nearly fivefold in a year.
“If something went wrong with an AI tool right now, we're not sure how fast we could actually stop it.”
Over half of professionals don't know how long it would take their organisation to halt an AI system during a security incident.
“We either don't have an AI policy, or we do and it's being ignored anyway.”
Only 38% of organisations have a comprehensive AI policy, and staff routinely use AI tools they suspect are not allowed.

Banning AI doesn’t stop shadow AI. Giving people something better and safer does.

Hundreds of property sites, one shared foundation. Hundreds of property and brand websites moving onto a single design system and shared technical foundation, so new sites launch quickly without each one going its own way.Read the case study
Self-service AI demos, claimed in one click. Prospects can launch a working Drupal AI environment themselves, in their own region, without an engineer setting it up.Read the case study
Education policy, in one place, with the dates that matter. Education policy is scattered across government sites and rarely says plainly when a change takes effect. The Policy Tracker collects it, summarises it, and puts the compliance date on the front.Read the case study
A platform where being unknown is the feature. A hotline platform for survivors of domestic violence, engineered so the service can help people it cannot identify and report on work it cannot trace to anyone.Read the case study

98%

of organisations have employees using unsanctioned AI tools, whether leadership realises it or not.

Second Talent, Shadow AI Statistics, 2026

ClearVault
ClearVault gives staff the same everyday convenience as the public AI tools they already reach for (chat, drafting, research), but keeps it running inside your own governance perimeter: isolated workspaces per team, built on a shared knowledge layer, with no confidential or regulated data ever touching a public model.
Agents
A monitoring agent flags unusual data access or usage patterns inside your governance perimeter. A policy agent keeps AI usage guidelines current as the technology and the regulation both change.